Running meetings is no longer about endless debates and chaotic note-taking. If you want to take your meetings to the next level, start using AI tools that save time, simplify organization, and boost productivity. Whether you’re discussing business strategy, holding team meetings, or brainstorming, AI can make your life significantly easier. How? Read on to find out.
Some of the most significant tools AI offers include:
- automatic meeting minutes generation,
- intelligent meeting notes,
- or smart meeting schedulers with integrated AI assistants, which are becoming a standard part of the workplace.
How exactly do these technologies work, and how can they improve your work? Let’s take a closer look.
No More Manual Meeting Notes: AI Can Handle It for You
Instead of taking notes during a meeting and struggling to keep up with the discussion, you can use AI for meeting minutes. Tools like Otter.ai or Notion AI automatically transcribe the entire meeting, including key points, decisions, and tasks that arise. By the end, you have a ready summary that you can immediately share with colleagues.
Fun fact: In 2024, according to a Gartner survey, 70% of companies use AI-based tools for automatic meeting minutes. These companies report a productivity increase in meetings of up to 30%.
No More Arguing Over Meeting Times: Use AI Meeting Schedulers
Setting a time that works for everyone can often be frustrating. With an AI meeting scheduler, like Calendly AI or Microsoft Scheduler, you simply set your priorities, and the tool will suggest the best time. AI can take into account time zones, workload, and your calendar—all within seconds.
And if someone can’t make it? No problem. AI will automatically offer an alternative time.
Enhance Virtual Meetings with Smart AI Features
If you regularly host virtual meetings, AI can help you keep everything on track. Tools like Zoom AI Companion or Google Meet AI can monitor the agenda and remind you if the discussion goes off course. They can also suggest questions or answers, enhancing the overall meeting dynamics.
Even better, AI can analyze voice tone and participants’ emotions. If someone seems dissatisfied, you can respond immediately and prevent misunderstandings.
Statistic: According to 2024 McKinsey data, 80% of teams using AI during virtual meetings report greater satisfaction with outcomes and shorter meeting durations.
AI Also Helps in Business Negotiations
For more complex business meetings and negotiations, AI trading tools like Clari AI or People.ai come into play. These applications analyze data from past meetings, evaluate performance metrics, and suggest strategic actions.
For example, during negotiations, AI can recommend the best way to present arguments or what to emphasize to increase the chances of success.
Fun fact: Companies that use AI tools during business negotiations achieve, on average, 20% more closed deals.
How to Run a Good Meeting with AI
To make the most of AI tools, follow a few simple principles. These will help you use technology effectively while saving time and energy.
- Set Clear Goals: Before the meeting, define what you expect from AI. Should it capture all discussion points? Create a task list from the meeting outcomes? By giving the AI tool a clear task, it ensures no important information is lost.
- Use Automatic Summaries: Instead of manual note-taking, rely on AI-generated meeting notes. After the meeting, the tool will provide a clear summary of key points and decisions. You can immediately share it with team members, saving time and boosting productivity.
- Leverage Analytics: AI can do much more than just take notes. Review the data it offers, such as discussion analysis, recommendations, or insights from previous meetings. These insights give you a better understanding of what was discussed and help you prepare more effectively for future meetings.
By following these steps, you can fully harness the power of artificial intelligence to transform your meetings into productive, organized, and efficient sessions. One of the latest trends is using AI in project management. If you want to understand how AI tools for project management can revolutionize your workflows, check out this article for a current perspective on the topic.